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Instructional Technology Support Services

xITSS (x4877)

AV & IT Event & Presentation Support Request Form

for Faculty, Staff, and Administrators


Use this form to request support from Audiovisual Services for a presentation or event for which you have already reserved a room, and received a room confirmation. Students who need AV support must go through their professor or faculty advisor.
Note: All fields with names in red are required fields.
"We recommend one week's advance notice, preferably by the Wednesday preceding the week of your event, so that student workers and equipment delivery can be scheduled. If you are filling out this form less than 48 hours in advance of your event, we may be unable to provide the kind of support you're requesting. Please call ext. 4231 to talk to the AV coordinator."

Contact Information
Name: Campus Phone:
Email: Department:

Date & Time Information for Request
Date: Location:
Start time: End time:
Setup time: minutes before start

Projection (film, slides, videos)
Type of projection needed:
16mm 35mm Slide VHS
DVD PowerPoint Document Camera

Other:            
Title of movie: College owned
   Projectionist needed     Professor will show

Data Projection
Type of presentation:
PowerPoint Web/Internet Digital/online video Other:
Sound with presentation: Yes No
Projector in room Portable projector needed Not sure
The type of computer to be used is: Windows Mac

The computer will be coming from:
A Hamilton loaner*
My private laptop

PC Mac Other:
Model of laptop (if known):
I have proper adapters I will need an adapter

The podium in the room

*You must reserve a laptop loaner by contacting ITS at ext. 4169, in addition to completing this form.

Is technical setup needed? Yes No
Special Needs:

Sound Support
Title of event:
Number of microphones needed:
Type of microphones needed:
Tabletop Podium Lapel Mic Mic stands
Have you requested a podium for the event from Physical Plant? Yes No

Special Needs:

Video Recording
Type of event:

Format requested: VHS MiniDV DVD    Number of copies:

Any speaker or performer, including persons affiliated with Hamilton College, will need to sign a release form before Audiovisual Services will record the event. Click here for a PDF copy of the form.

First two copies will be given free of charge to original requester. All additional copies will be billed. For information about prices and payment methods, see Duplication Policy.

Other special needs