WebAdvisor Help For Faculty

What is WebAdvisor

WebAdvisor is the interface that allows you to access the information in the administrative system used by the Registrar's Office to maintain student and course information.

Student Academic Records are protected under FERPA.  By the nature of your position at hamilton, you have access to information that you may need to use to advise a student.  You may not share this information with anyone without the written permission of the student.  Violations of confidentiality will result in a loss of access to student information and possible federal prosecution.

Technical Information

WebAdvisor will operate on both PCs and Macs.

On a PC - Both Internet Explorer and Firefox function completely.
On a Mac - The preferred browser is Firefox.

While in WebAdvisor, we discourage use of the "Back" button and the "Enter" key because they may function differently depending on your browser and PC setup. Use the "Menu" and "Submit" buttons as directed.

Helpful Hints

Many option have a HELP feature in the upper right corner. Click on the word HELP to display more information about the feature you wish to view.

Features that are currently available to use:

Search for Sections - You MUST select a term to search for course information.

My Advisees - Your advisees for a term are listed. From here, you can view the advisees Transcript and Course Schedule

Advisees - A list of your advisees with a summary of GPA and Unit information

Class Roster - View your current Class Roster for a given term

Grading - View the grades you assigned for past courses or submit a current terms final grades 

My Class Schedule - View your teaching schedule for a selected semester.

**My Advisees, Advisees, Class Roster, Grading and My Class Schedule ask you to select a term. If you do not select a specific term, the information for all terms in the system will be displayed.

Search for Sections

Click Search for Sections. You do not need to login to use this feature.

Term is a required field. Click the down arrow and select the desired term. You must also select one other item before searching: 

 Subject/Course No/Sect No: If you know the exact course number and section that you want, you can enter it here and click submit at the bottom of the page.  If not, simply select the subject.

Sections Meeting After/Sections Ending Before: If you select after 8:00 a.m. and before 10:00 a.m., you will get all courses that start between 8:00 a.m. and 10:00 a.m. Before does not refer to when a class ends.

Days of the Week: You can select the specific days you are interested in viewing.

Course Title Keyword(s): If you type "Child", for example, any course that has the world Child in it will be listed.

Location: This option is not applicable

Instructor's Last Name: Enter correct spelling of instructor's last name.

Course Type: Select a Type to get groups of courses based on a common feature

Regardless of how you decide to search for classes, whether just select one of the options or a combination, you must always scroll down and click Submit.

After submitting your choice, you will get a listing of the sections that meet the criteria requested. Note the STATUS column to determine if the course is open or closed.

CLASS ROSTERS

MY ADVISEES

Transcripts - The student academic record is listed with Course Number/Title, Grade Units, Repeated Course Indicator (this will be checked if the course is a repeated course) and the term.  Transfer credit will be listed with a course title or description, but no letter grades.

Schedule - Select the term from the pull down menu to see the current schedule information contained in the system. (Note: once courses are grades, they move from the schedule to the transcript).  If you like to follow-up on advising conversations regarding registration or add/drop, you can see the changes to the student schedule as soon as they are made.

The information found in My Advisees is a great resources for advising meetings.  Since the data is always available, and up to date, you won't need to request copies of student information from the Registrar's Office before you can talk with an advisee.
You can select only one option at a time.  Once you have viewed the information on an advisee, click on the menu button in the top right corner to return to the menu.  For security reasons, you will always return to the faculty menu.  This prevents anyone without authorization from returning to the advisee listing to determine the name of the student record that was displayed.  You should also note that for security reasons, the student name never appears on the WebAdvisor transcript or schedule screens.

ENROLLMENT AND DEGREE INFORMATION

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• AV/ITS Reservation Form
• Room Reservations

OFFICE HOURS & LOCATION